Private Provider Documents & Process

Documents Required with Building Permit Application Submittal:

1. Notice to Building Official, signed and notarized.
2. Duly Authorized Representative form(s). One per each DAR. Qualification statements and/or resumes of the private provider and all duly authorized representatives required.
3. Private Provider Plan Compliance Affidavit, signed and notarized unless the private provider is only performing building inspections for the project.
4. Contractor must submit the following:

• Signed and sealed plans as required per the Florida Building Code.
• A recorded Notice of Commencement shall be posted on site and submitted to the Building Department prior to first inspection if applicable. 

Documents Required During Inspections:

1. An email notice must be sent to PrivateProvider@jupiter.fl.us with the approximate  date and time of the inspection. 
2. Private Provider Inspection Reports must be filled out completely and signed by the Private Provider or Duly Authorized Representative. At the completion of each inspection, the Private Provider shall email the inspection result to PrivateProvider@jupiter.fl.us within 2 business days. Email subject shall include permit number(s) and address. The body of the email is to include the following: Permit #:
   Address:
   Result:
   Inspector Name and Date Completed:
3. For all electrical service and power release inspections, notification to FP&L will only be made by the Town of Jupiter, send results to building@jupiter.fl.us and ellisb@jupiter.fl.us.

TCOs or Stocking Agreements will not be issued for Private Provider projects.

Documents Required after Final Inspection:

1. Private Provider Certificate of Compliance (request for Certificate of Occupancy) must be filled out completely, signed and sealed by the engineer or architect, or signed and notarized if the Private Provider is a Building Code Administrator.
2. CO (Certificate of Occupancy) or CC (Certificate of Completion) issuance requires completion of all Town obligations and final close out paperwork including: 
   • Termite Treatment Certificate 
   • Final Compaction Report(s)
   • Blower Door Test
   • Final Survey 
   • Elevation Certificate (if applicable)
   • Sign-Offs from Planning & Zoning, Engineering, Utilities, and Fire Departments (if applicable). 

Certificate of Occupancy/Certificate of Completion request and final close out paperwork must be submitted to the Town via email to PrivateProvider@jupiter.fl.us

Required Town of Jupiter or State Approved Forms:

• Notice to Building Official
• Duly Authorized Representative Form
• Private Provider Plan Review Compliance Affidavit
• Private Provider Inspection Report
• Private Provider Certificate of Compliance

Private Provider Plan Review & Inspection Audit Procedure:

Purpose and Scope

Below establishes the minimum guidelines and procedures for construction projects within the Town of Jupiter that elect to use a Private Provider for plan review and/or inspections as followed under Florida Statute 553.791  

• Protect property owners who choose Private Provider Services
• Ensure conformity with the Florida Building Code, NFPA standards, Town of Jupiter Ordinances, and approved construction documents
• Provide a framework for plan application processing, site inspections, and audit reviews of Private Provider Services

Plan Review Audit Policy

Upon receiving a complete Private Provider submittal packet approved by the Building Official, permit applications shall be processed as follows:

• Under F.S. 553.791, all required outside agency approvals and supporting engineering documentation (Including, but not limited to, ENCON, FEMA, Miami-Dade product approvals) must be submitted with the application prior to plan review.
• Permit Issuance Timelines:
  • 20 Business days for standard projects.
  • 5 business days for single-trade plan reviews involving single-family or two-family dwellings if no review comments are issued.
• If non-compliance is found, the Building Department will notify the applicant in writing with specific code or procedural concerns.
• Revisions submitted after the first revision allow the Building Department an additional 5 business days for review.
• The review timeline is paused if outstanding issues exist.
• No permit shall be issued if previously noted deficiencies are not resolved.
• Any critiques issued after permit issuance will prevent acceptance of Certificates of Compliance or issuance of Certificates of Completion or Occupancy until all issues are addressed.

Applicable Outside Agency Requirements

Where applicable, the following must also be included with a Private Provider submittal:

• Loxahatchee River District (ENCON)
• Department of Environmental Protection (DEP)
• U.S. Army Corps of Engineers (ACOE)
• FEMA Floodplain documentation
• Engineering letters, soil reports, energy calculations, truss plans, and product approvals

Note: Site, drainage, facade/design changes, and landscaping plan reviews and inspections are conducted by the Town's Planning & Zoning, and Engineering Departments.

Inspection Audit Policy

Private Providers may be audited up to four (4) times per year unless a project poses an immediate threat to life or public safety.

Note: Investigation of complaints and general site visits do not constitute audits and are not limited under this policy.

Audit Criteria

Audits confirm the following:

• Accuracy and timeliness of Private Provider reports and certifications.
• Compliance of plan review and inspections with all applicable codes.
• Proper conduct of inspections to verify conformance with approved plans.
• Construction site conditions remain safe.

Audit Process

• All audits are documented using a Town of Jupiter Audit Form and added to the permit file.
• Deficiencies identified will be provided to the contractor and Private Provider promptly.
• A Stop Work Order may be issued if an immediate risk to public safety is discovered.

Audit Findings Include:

• Audit scope, auditor name, and audit date
• Areas and activities reviewed
• Summary of  findings and conclusions
• Deficiencies and recommendations
• Suggested timelines for corrections